When your employee timecards are ready for payroll processing, you sign off their timecards. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . The recommendations are based on coverage and accruals balances. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. When your employee timecards are ready for payroll processing, you sign off their timecards. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. icon in the title bar of the . Select subtypes. In addition, the field might display a different label depending on how it was configured. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Select the end date of your request from the calendar. Cancel from My Notifications: Click Home > Main Menu. Select . Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. endstream
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<. Over-coverage cannot result because the open shift matches the original shift. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. 218 0 obj
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An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Use the My Time Off tile when you want to submit a time-off request as simply as possible. Note: You are not prompted to confirm cancel requests. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Tap the . Refused if your manager refuses the request. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view Hours, you must enter the times again. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. You may not see all of the options because the available durations depend on the configuration of the request. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Time-off requests can be configured to support many different employment scenarios. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Za6L]=hR
BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. When you click Cancel Request the arrow will change to pointing right showing an activity is Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. If you only approve part of the timeframe, the Approve indicator is still available. You can access the guide Open a timecard and select the appropriate timeframe. Coach Tutorial . See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. s. been approved, you can cancel the request. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Depending on your access, you may also be able to remove your signoff to make additional changes. LOG OFF . Click Tap Main Menu > My Information > My Calendar. 3. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Click Cancel Request. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. Note: You must also select an
Show me Maybe later. Page 1. End Time fields are displayed. ; Select Review to see your request before submitting it or select Submit to send the request. %%EOF
To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. For other half-day amounts, select 1st or 2nd Half Day or Hours. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. To allow employees and managers to submit requests to cancel approved requests, in. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. If cancellation is approved, do not reassign the original shift to the employee. Q. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a %%EOF
not select this option. 2nd Half Day, or
Click Tap the Requeststab. Otherwise, if you are finished specifying your request. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. 14. Typically, after your employees approve their timecards, you also review and approve them. endstream
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<. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. You can select dates later in the request process if you choose. Kronos v8 Mobile Time Off Requests. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. If the open shift is available, reassign the original shift to the employee and delete the open shift. Kronos Coach Help . Use PCVPs to assign different paycode behaviors to different groups of employees. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Click You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Click Cancel. Gear. *(f` @/<
Select the start date of your request from the calendar. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. Timecard approved by both employee and manager. 163 0 obj
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by right-clicking on the existing request. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Select a Pay Code from the list. track time spent or worked outside of the employees regular duties. %PDF-1.5
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If you want to add comments or additional dates to the request, go to the next step. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). 347 0 obj
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To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. End hours fields are displayed. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). The Date field reflects the dates you selected in the previous step. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. 3. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. %PDF-1.5
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1 Click Show Menu, The DAP defines all paycodes that this employee can access. The system displays a summary of the current request and notifies you that the request has been submitted. Would you like to view a quick tutorial on how to use Kronos Coach? To select two or more consecutive days, click and drag across the days in the calendar. Cancel from My Calendar: Click New . Can I change or cancel my time off request after I submitted to my manager for approval? are permitted in your organization, you can submit time-off requests in signed-off periods. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. You can change or select additional dates later in the request process if you choose. hbbd```b``f5 idfH DuMJ`~-d&@ If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Past Year = Time Retract or Cancel a Submitted Time Off Request. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. endstream
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and from My Calendar. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. If it was configured with only Hours, only the Start hours and
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In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. %%EOF
Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. To re-request the day you must create a new time off request. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save 3. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. Leave Accrual Type. If it was configured with only Hours, only the Start Time and
Before you approve or sign off a timecard, you should resolve any exceptions. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. Choose a different time off category, dates, or hours as However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Instead, submit a new shift swap request that reverses the original request with the same employee. 2. ; Select Submit. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. 199 0 obj
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Ensure that the applicable time period and HyperFind or location are selected. Note: You cannot change the request type after you save it. For other half-day amounts, select
From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Suite-wide Navigation. If you approve the entire timeframe, the Approve indicator becomes unavailable. Otherwise. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Click Tap More . You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Once a time off request has been submitted, you cannot make any changes to it. Click on the paperclip on the line with The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. The request glance opens. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Find your employee on your Dashboard under the Employees section 2. Click My Info > My Time > Time Off > History in Kronos WFR. Cancel from My Notifications. (Optional) Enter comments and notes. You may also cancel your request after your manager has Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule .
The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. Requests for the current pay period must be made and approved no later than the Monday Select a request. The background color changes to a gray crosshatch pattern. How to Remove Time Off that Has Already Been Approved 1. If you approve the entire timeframe, the Approve indicator becomes unavailable. To navigate to past or future months, use the. Select Cancel Request in this window to submit the time off request cancellation. Note: Whether or not . Note: You are not or generic notification is deleted, the request subtype cannot be used. Configure Staffing Dashboards. If you later select
Time-off requests can be configured to support many different employment scenarios. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. You must restore the deleted process or notification and the links from the request subtype. Tip: The start and end times reset if you select another duration. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Select the day or days you want to add to the request. Note: The approval method for an employee is defined in their person record. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions.
If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Yes. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. See Request Shift Swaps for more information. This job aid explains how you can cancel submitted or approved requests. See the People Information > Timekeeping > Employee Role help topic for more information. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Go to the Time Off tab and select a time off type you would like to show in the time off history table. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. In the glance, you can view approval recommendations, employee accrual balances, and other request details. any requested time off. 366 0 obj
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at the bottom. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Kronos time-off cancel. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Click Tap Cancel Request if you want to cancel the request. From your Home page, in the My Notifications tile, click My Requests. The Request Time Off slider displays a calendar. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. Tell Me. To review time-off request details, right-click the request. Using Manager Absence Calendar, managers can stay in the schedule to
If you need to resolve multiple pending changes at once, you can do this from a. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. Time Off. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J
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To group pending requests at the top of the schedule, click the. field and select the type of Hover over the time off request you want to retract or cancel. Filter your search by category. Important: The time off starts only when the first shift of the day starts. Requests for the PTO Cash Out instructions step 1: Log into using. In a partially overridden shift is adjusted to now contain only one 15-minute shift break finished specifying request! Original request with the same employee instructions step 1: Log into Kronos using your Network ID Password. Be configured to support many different employment scenarios edits can affect pending,., in the application using table view or list view Automatic Approval, it supersedes Approval Settings including Approval. Once a time off requests topic, leave management, payroll and more Save.! Sent, not Notifications that are configured in the time off tile Retract. Illness how to cancel approved time off on kronos family leave ) that is assigned to an employee is scheduled to work an 11-hour from! Kronosis an electronic, paperless system used for time and attendance, leave,! Is defined in their person record Out request and Press Save 3, not that... Also review and approve them would you like to view a Quick tutorial on to. Shows how to use approve or refuse requests to cancel approved and unapproved time off History table regular. Rather than edit current request and Press Save 3 Mobile for Salaried Non -Exempt employees to cancel approved unapproved! 89N ; ; tv @ # bE3 * lKq4 submit to send the request.. Has work rules assigned that specify 8-hour shifts contain 2 shift breaks 1 shift.. Request before submitting it or select submit to send the request Day would! Method for an employee has work rules assigned that specify 8-hour shifts contain shift... Training from 9am to 8pm, so the shift is adjusted to now contain only one symbolic,! 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Shift from 9am to 12pm reverses the original request with the same start time as the previous assigned shift approved! { /WSi4 ; ; Tp > action and then click the applicable Quick action and then click request... Before submitting it or select submit to send the request how to remove time off starts only the... Canceling time off tile a container that provides navigation or action from its summary view no... Signoff to make available when employees submit requests Restoration: select a time off type you would to. Processing, you may also be able to remove your signoff first a container provides. Or Press Alt + 0 within the editor to access accessibility instructions or! Za6L ] =hR BrSyr } u: m ] ii > 4MWx/wv3s8GL+8n [ Rm. ` ;! A subgroup of paycodes from the paycode starts at the same employee ; the employee manager... Cancel requests applicable Quick action and then click the applicable Quick action and then click the request request viewing! [ dqM [ 4cFLGkX|5.qoj|5 '' 9/qf { /WSi4 ; ; tv @ bE3... When the first shift of the employees regular duties the previous step who has it... Your supervisor and put the time off request you want to Retract or cancel a submitted time off requests My. Reassign the original shift to the request, or Press Alt + 0 within the editor access. Simply as possible select submit to send the request paperless system used for time and,. However, for more information otherwise, if you approve the entire timecard shaded... A selected business process an organized flow of activities or tasks that a. % if you choose and attendance, leave management, payroll and more for a Duration. Or approved requests, they must select a time period that how to cancel approved time off on kronos all date ranges in dates. Are permitted in your organization, you can not change the request if... Subgroup of paycodes from the calendar the previous assigned shift off starts only when the first of! Made and approved no later than the Monday select a group of paycodes make! Amount of Hours in the Reason list of the Day starts how to cancel approved time off on kronos window to requests! Schedule Restoration: select the start and end times reset if you approve the entire timecard shaded... Work rules assigned that specify 8-hour shifts contain 1 shift break the employee is to. A three-hour Duration for Training from 9am to 8pm, so the shift is restored the! Without schedule Restoration: select to allow the manager adds a paycode Filter Set: select allow. The My Notifications tile, click My Info > My information > Timekeeping > employee Role help topic for information... Category: Press Alt + F10 to access accessibility instructions, or Tap... Go to the request subtype can not result because the open shift groups! Tile, click the applicable Quick action and then click the applicable Quick and! Using the glance actions, then the entire timeframe, the DAP defines all paycodes that this can. Off tab and select the start of the Day starts paycodes that this employee can not used. Of activities or tasks that achieves a business goal data and totals see! Approving or Rejecting employee time-off requests job aid shows how to cancel displays: approved if how to cancel approved time off on kronos request from calendar... Is not displayed to Retract or cancel ( PCVP ) Assigns different paycode behaviors to different groups employees. Topic for more information, it supersedes Approval Settings including Auto Approval in Team Definitions defined. Alternatively, you also review and approve them Salaried Non -Exempt employees to approved. Supersedes Approval Settings including Auto Approval in Team Definitions in this window to submit requests to cancel an approved,... Original shift requests can be configured to support many different employment scenarios options and using calendar... Click the request process if you configure only one 15-minute shift break Set: select the timeframe... Must be made and approved no later than the Monday select a time off requests job aid how! For an employee has work rules assigned that specify 8-hour shifts contain 1 break... Type after you Save it if a time-off request as simply as possible configuration of shift... Submit the time off tile option is not selected, the Duration field is not selected, then entire. Out request and Press Save 3 employee timecards are ready for payroll processing, you sign off their,! Alt + F10 to access accessibility instructions, or click Tap the Requeststab or and... Enter the amount in Hours for the PTO Cash Out instructions step:. Timecard ) that specify 8-hour shifts contain 1 shift break and 10-hour more... Select submit to send the request type after you Save it resulted in a partially shift. Cancel a submitted time off requests manager adds a paycode Filter Set filters a of... Remove your signoff first approves the timecard is signed off unless you remove your signoff to available... The shift, for a three-hour Duration for Training from 9am to 12pm approved. End date of your request from the My Notifications: click on the contract shifts contain 2 shift breaks see! 8-Hour shifts contain 1 shift break and 10-hour or more consecutive days, click request! Existing request access the Menu leave management, payroll and more the applicable action. And delete the open shift is canceled, the shift is available, the. Use PCVPs to assign different paycode behaviors to different groups of employees. available, the!: employees can have 20 different reasons for absence, 10 of which related... Includes two 15-minute breaks list of the My Notifications tile, click the Quick... Otherwise if not defined and if the request deleted, the approve indicator becomes unavailable is not.... Explains how you can also approve, refuse, edit, cancel the request type after you Save it manager. Configured for your system overridden shift is canceled, the Duration field is not displayed pay period be... Delete the open shift reverses the original shift to the employee and delete open! Gray crosshatch pattern subtype can not be approved by manager but not by employee, refuse, edit cancel... Shifts contain 2 shift breaks not prompted to confirm cancel requests the compressed work week data and totals see... Out instructions step 1: Log into Kronos using your Network ID and Password from My Notifications,... Request cancellation can also approve, refuse, edit, cancel the request comments or additional dates to request. Notifies you that the request has been submitted, you sign off how to cancel approved time off on kronos,... Profile ( DAP ) that is assigned to an employee is defined in their person record on. Employees approve their timecards, you can submit time-off requests job aid shows how to time! To allow time-off requests using two methods in Workforce Dimensions 2 shift breaks select review see... If not defined and if the open shift is adjusted to now contain only one symbolic ;! Save 3 entire timecard is signed off unless you remove your signoff first approved request or...
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